Information We Collect and Why
We get information about you in a range of ways, including "Personal Data," which means any information relating to an identified or identifiable natural person. Personal Data includes, for example, your name, address, telephone number, e-mail address, as well as any other non-public information about you that is associated with or linked to any of the foregoing data. Personal Data also includes the information that is automatically collected when you use certain network related features of the Services, such as public or private IP addresses, subnets, etc., location information (e.g. based on IP lookup), check-in time for user device, affiliation with an organization, and any other information related to your affiliation with such organization and/or such organization’s employees, with respect to their use of any employer-provided device.Further, in order for Fleetsmith to collect certain necessary Personal Data, Fleetsmith relies on access to our Customer’s system that creates, maintains, and manages identity information ("Identity Provider"), such as G Suite or Office 365. You agree to grant Fleetsmith access to your Personal Data from your Identity Provider account to the extent necessary for Fleetsmith to perform the Services.In addition, we collect Personal Data as described below.
(a) Information You Provide to Us
When you create an account to log in to our network, are provisioned an account by a Customer, and/or when you order Services through our website as a Customer ("Account"), we may collect Personal Data from you, such as your first and last name, gender, e-mail and mailing addresses, picture, phone numbers, any relevant background information, company information, and password. We use this Personal Data to provide the Services to you, to provide the Services to our Customer (including sharing this information with our Customer), and administer your inquiries.Our Services are designed to help our Customers manage devices across their organization, including yours. Our Services allow Customers to detect, remediate, and verify remediation of settings and applications that do not meet Customer’s information technology policies, with capabilities that include, but are not limited to, enforced OS upgrades, automated patching, application updates, and remote wipe. If we are enabling Customer to manage your device(s), we may also collect information related to the devices associated with your Account such as device identifiers, make and model, Operating System information, device settings, device log files, application information (e.g., version, usage data) and other details. Your device may also transmit location information to the Services. Customers may approve our permission request to receive access to Customer’s Identity Provider account, after which we may access your name, email address, Identity Provider user ID, Identity Provider directory permission information associated with Customer’s account, and the tokens generated through any authentication mechanisms (e.g., OAuth). We use this Personal Data to provide the Services to you, to provide the Services to our Customer (including sharing this information with our Customer), and administer your inquiries.We also collect other types of Personal Data that you provide to us voluntarily, such as your Operating System and version, device serial number, and other requested information if you contact us via e-mail regarding support for the Service. We use this Personal Data to provide the Services to you, to provide the Services to our Customer (including sharing this information with our Customer), and administer your inquiries.If you provide us feedback or contact us via e-mail, we may collect your name and e-mail address, as well as any other content included in the e-mail, in order respond to your inquiry.We may also collect Personal Data at other points on our website that state that Personal Data is being collected and for purposes for which we receive your consent.
(b) Information Collected via Technology
(c) Online Payments
When you create an Account, we may collect your credit card and billing information. We use this information to process payments, including by using third party service providers. For any online payments, we use the payment services of Stripe (https://stripe.com). For more information on how payments are handled, or to understand the data security and privacy afforded such information, please refer to https://stripe.com/us/privacy.
2. Use of Your Personal Data
(a) General Use
In general, the Personal Data you submit to us is used to respond to requests that you make, to aid us in serving you better, to improve our Service, to secure our Service, and to provide the Services to you and to our Customer. We use your Personal Data in the following ways:to facilitate creation and security your Account on our network;to facilitate and process payments you make for Services that you purchase on the website;to improve the quality of experience when you use our Website;to send you a Welcome e-mail in the event we choose to verify ownership of the e-mail address provided when your Account was created;to send you administrative e-mail notifications, such as security, or support and maintenance advisories;to send newsletters, surveys, offers, and other promotional materials related to the website, Service and services made available by third parties and for other marketing purposes of Fleetsmith.
(b) Creation of Anonymous Data
"Anonymous Data"means data that is not associated with or linked to your Personal Data, but is pulled from such data and compiled into an anonymous and aggregated form. We may create Anonymous Data records from Personal Data by excluding information that makes the data personally identifiable to you or your associated company/organization. We use this Anonymous Data to analyze request and usage patterns so that we may enhance the content made available on and otherwise improve our Services. We reserve the right to use Anonymous Data for any purpose and to disclose Anonymous Data to third parties in our sole discretion. Further, we may use this Anonymous Data for benchmarking and analytics purposes, or for any purpose that we see fit.
3. Disclosure of Your Personal Data
(a) With Our Customer
If your Account was provisioned by or is associated with a Customer account, the Customer may have access and control over the information associated with your Account. The Customer may have its own policies governing access, use, and disclosure of information in your Account.
(b) Third Party Service Providers
(d) Corporate Restructuring
We may share some or all of your Personal Data in connection with any merger, acquisition, reorganization, or sale of all or a portion of our business or assets. In the event of an insolvency, bankruptcy, or receivership, Personal Data may also be transferred as a business asset.
(e) Other Disclosures
4. Third-Party Services
5. Your Choices Regarding Your Information
You have several choices regarding use of information that you provide when accessing the Website and/or using the Service:
(a) Email Communications
(b) Changing, Requesting or Deleting Your Personal Data
Users may review, update, correct, or delete certain Personal Data in their Account by accessing the settings in the Services. If you would like us to delete information about you in our systems, please contact us at [email protected]. If your User account was provisioned by a Customer, the Customer is a "data controller" of your information, and if you seek to correct, amend, or delete data associated with your Account, you should direct your requests to Customer. If you completely delete all of your Personal Data, then your User account may become deactivated, and you may no longer be able to utilize the Website. We may retain an archived copy of your records as required by law or for legitimate business purposes.We will offer EU individuals whose personal information has been transferred to us the opportunity to choose whether the Person Data we have received is to be used for a purpose other than he purpose for which it was originally collected or subsequently authorized by the individual. An EU individual may opt-out of such uses of their Personal Data by contact us at [email protected]. Please note that if you are an employee of a company that uses Fleetsmith, the purpose of collection resides with your employer (the controller), and you should contact your employer in order to opt out of data processing by Fleetsmith.
(c) NOTICE TO CALIFORNIA RESIDENTS – YOUR CALIFORNIA PRIVACY RIGHTS
(AS PROVIDED BY CALIFORNIA CIVIL CODE SECTION 1798.83)
A CALIFORNIA RESIDENT WHO HAS PROVIDED PERSONAL DATA TO A BUSINESS WITH WHOM HE/SHE HAS ESTABLISHED A BUSINESS RELATIONSHIP FOR PERSONAL, FAMILY, OR HOUSEHOLD PURPOSES (A "CALIFORNIA CUSTOMER") MAY REQUEST INFORMATION ABOUT WHETHER THE BUSINESS HAS DISCLOSED PERSONAL DATA TO ANY THIRD PARTIES FOR THE THIRD PARTIES’ DIRECT MARKETING PURPOSES. IN GENERAL, IF THE BUSINESS HAS MADE SUCH A DISCLOSURE OF PERSONAL DATA, UPON RECEIPT OF A REQUEST BY A CALIFORNIA CUSTOMER, THE BUSINESS IS REQUIRED TO PROVIDE A LIST OF ALL THIRD PARTIES TO WHOM PERSONAL DATA WAS DISCLOSED IN THE PRECEDING CALENDAR YEAR, AS WELL AS A LIST OF THE CATEGORIES OF PERSONAL DATA THAT WERE DISCLOSED. CALIFORNIA CUSTOMERS MAY REQUEST FURTHER INFORMATION ABOUT OUR COMPLIANCE WITH THIS LAW BY E-MAILING [email protected]. PLEASE NOTE THAT WE ARE REQUIRED TO RESPOND TO ONLY ONE REQUEST PER CALIFORNIA CUSTOMER EACH YEAR AND WE ARE NOT REQUIRED TO RESPOND TO REQUESTS MADE BY MEANS OTHER THAN THROUGH THIS E-MAIL ADDRESS.
6. Privacy Shield
Fleetsmith is self-certified under the EU-US Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of Personal Data transferred from the EU to the United States. We have certified to the Department of Commerce that we adhere to the Privacy Shield Principles. If there is any conflict between the terms in this Policy and the Privacy Shield Principles, the Privacy Shield Principles will take precedence. If you wish to learn more about the Privacy Shield, information is made available at https://www.privacyshield.gov/welcome.As described in the Privacy Shield Principles, Fleetsmith is accountable for Personal Data that it receives and subsequently transfers to third parties. If third parties that process Personal Data on our behalf do so in a manner that does not comply with the Privacy Shield Principles, we are accountable, unless we prove that we are not responsible for the event giving rise to the damage.Under the Privacy Shield, Fleetsmith’s practices and policies are subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).
7. A Note About Children
We do not intentionally gather Personal Data from Users of the Service who are under the age of 13. If a child under 13 submits Personal Data to Fleetsmith and we learn that the Personal Data is the information of a child under 13, We will attempt to delete the information as soon as possible. If you believe that We might have any Personal Data from a child under 13, please contact us at [email protected].
8. International Data Transfer
Personal Data that we collect from you, will be transferred to, stored at, and processed by us, our affiliates, and other third parties in countries outside the European Economic Area, including, but not limited to, the United States and other countries, where data protection and privacy regulations may not offer the same level of protection as in other parts of the world. By using the Service, you agree to this transfer, storing, or processing.
The security of your Personal Data is important to us. We follow generally accepted industry standards to protect the Personal Data submitted to us, both during transmission and once we receive it. No method of transmission over the internet or method of storage is 100% secure, however. Therefore, we cannot guarantee the absolute security of the Service. You can read more about our security practices on our website at https://www.fleetsmith.com/security. If you still have questions about the security of our Services, you can contact us at [email protected].
10. Privacy Shield Dispute Recourse